Project and Portfolio
Management in Government
Key usage scenarios for Project Online
PROJECT
COLLABORATION
Office 365 communications
Document management
Risks and issue management
4
PORTFOLIO
MANAGEMENT
Portfolio optimization
Prioritization
Seamless BI integration
3
RESOURCE
MANAGEMENT
Systematic resource requests
Visualized heat maps
Robust resource analytics
Intuitive mobile task and time
management
2
PROJECT
MANAGEMENT
Project planning
Project tracking
Out-of-the-box reports
1
MICROSOFT
PPM
Project Management
Project Collaboration
Portfolio Management
Resource Management
MICROSOFT PPM
OFFICE 365
PLATFORM
Email Insights
Documents Sites Add-ins
Social
LOB
integration
Voice
OFFICE 365
INFRASTRUCTURE
Redundant
data centers
99.9% uptime
Compliance
Harness the power of the Microsoft Cloud
Incorporate other Microsoft Cloud services for a powerful PPM solution
Enjoy all the benefits of the Microsoft Cloud, a leader in
public cloud,
Adhere to broader cloud strategy by adding
Microsoft PPM – complete compatibility in the MS
O365 stack
Leverage a broad set of innovative cloud services to
satisfy growing PPM needs
Planner
Azure
VSTSPower BI
Office 365
Dynamics 365
Microsoft PPM
Project Online
Microsoft
Cloud
Government Community Cloud
Government Community Cloud HIGH
Department of Defense Cloud
Project
Project Online Licensing
Picking the right SKUs for roles and usage scenarios*
Cloud SKU
User role
User Experience
Project Online Professional
Project Online Premium
Project Online Essentials
Program Managers
Project Managers
Executives
Portfolio Managers
Resource Managers
Team Members
Web browser + Rich client
Web browser + Rich client
Web browser
Portfolio Management
Resource Management
Program Management
Project Management
Project Collaboration
Program Management
Project Management
Project Collaboration
Project Collaboration
Usage Scenarios
On-premises SKU
Project Standard
Project Professional
Project CAL + Server
Project CAL + Server
Features
Update Tasks, Issues & R
● ●
●
Submit Timesheets
● ● ●
Share documents & Collaborate with Skype for Business presence
● ● ●
Project Desktop Client
● ●
Web Interface for Project Management
● ●
Project Scheduling and Costing
● ●
Manage Project Resources
● ●
Publish projects to the cloud
●
●
Portfolio Selection & Optimization
●
Demand Management
●
Enterprise Resource Management
●
Out-of-the-box Portfolio Reporting
●
Project Online Subscriptions
**Your Microsoft licensing reseller will provide pricing for each plan upon request
ON-PREMISES ONLINE
Project
Standard 2016
Project
Professional 2016
Project
Server/CAL 2016
Project Online
Essentials
Project Plan 3
Professional
Project Plan 5
Premium
TEAM MEMBER
Update tasks, issues, Risks
● ● ● ●
Submit timesheets
● ● ● ●
Share documents
● ● ● ●
Collaboration
● ● ● ●
PROJECT
MANAGEMENT
Project Desktop Client
● ● ● ●
Web Interface for Project Mgmt
● ● ●
Project Scheduling & Costing
● ● ● ● ●
Manage Project Resources
● ● ● ●
Publish project to the Cloud or
Server
●
1,2
● ● ●
PORTFOLIO
MANAGEMENT
Portfolio Selection & Optimization
● ●
Demand management
● ●
Enterprise Resource Management
● ●
Out-of-the-box Portfolio Reports
● ●
ENTERPRISE
VALUE
Group Policy
● ● ● ●
Volume Activation
● ● ● ●
Terminal Service
● ● ● ●
VDI
● ● ● ●
SUBSCRIPTION
TYPE
Click to Run Deployment
● ●
Version Upgrades
SA Only SA Only SA Only
● ●
Roaming Apps
● ●
Transitions right to Office 365
Updated EA Updated EA
Project On-premise CAL rights
● ● ● ● ●
LICENSE TYPE
License Type
Perpetual per device
3
Perpetual per device
3
Perpetual
per device
3
Subscription per User Subscription per User Subscription per User
1
Only CAL rights. Requires Project Server to be purchased separately.
2
Publishing to Server only; publishing to cloud requires a Cloud SKU.
3
Subscription licenses available through the Enterprise Agreement Subscription, Open Value Subscription, and Enrollment for Education Solutions programs
PROJECT PRODUCT COMPARISON
Product Details
Plan
Select effective portfolios and devise
pragmatic project plans
Conduct high-level portfolio planning
Select the right projects
Develop realistic project plans
Manage resource demand and assignments
Manage large programs
Develop realistic project plans
Converge data points from across the business to create an accurate execution plan
Get started fast with premade templates, or build one
from scratch to meet specific requirements
Create a work breakdown structure (WBS), map task
dependencies and estimate work and task durations
Forecast role-based demand for resources
Devise a realistic project plan that considers
multiple planning dimensions like resource availability,
task dependencies etc.
Manage projects your way
Gain project management flexibility with native agile and waterfall support
Leverage agile templates, reports, and Scrum- or Kanban-style
board views to track projects your way
Create new agile projects or apply agile views to existing
waterfall projects
Use a combination of agile and waterfall methodologies for a
bimodal, balanced approach to meet specific project needs
Manage large programs
Meet the unique management needs of large programs
Establish program-specific standards, like templates,
views, and reports
Segregate program segments across different project
managers as a best practice for managing large initiatives
Use built-in collaboration tools to drive alignment
and boost communications among program teams
Gain program insights with detailed and highly
visual reports
Boost efficiencies with self-reliant teams
Empower team members to propose changes and submit time and task updates from anywhere
Enter time and task status updates for all project and
non-project work in a single place
Empower team members to add new tasks and amend
assigned work as projects evolve
Encourage individuals to self-assign to “team tasks”
Assess the impact of new and updated work
Understand how resource and budget requirements change as projects evolve
Regulate change management by vetting submitted updates
Compare progress updates to baseline plans to assess the
impact on project goals
Adjust and formalize project plans by publishing
modifications for all stakeholders to see
Visualize project metrics with Power BI reports
Instantly create a variety of status reports to track and communicate performance
Create powerful status reports (see partial list below) in one
click to track progress and identify negative trends in progress
• Burndown
• Cost Overview
• Overallocated Resource
• Earned Value
Leverage rich Power BI dashboards and reports to
communicate project status and grab management’s attention
Execute
Orchestrate execution and help ensure
performance and outcomes are on track
Boost efficiencies with self-reliant teams
Assess the impact of new and updated work
Gain at-a-glance portfolio insights
Collaboration
Boost teamwork through inherent
collaboration through Office 365
A Day in the Life of a Team Member
A Day in the Life of a Project Manager
A Day in the Life of a Portfolio Manager
Connecting Project Team through Project Sites
Collaborate in the cloud
Leverage the Microsoft Cloud to boost coordination across project teams
Enable real-time access to project information from virtually
anywhere to connect geographically dispersed project teams
Leverage native mobile apps for collaboration on the go
Improving Performance and Efficiency
Instantly create a variety of status reports to make objective project adjustments
Create powerful status reports (see partial list below) in one
click to track progress and identify negative trends in progress
• Burndown
• Cost Overview
• Overallocated Resources
• Earned Value
Rich dashboards highlighting:
• Portfolio Performance
• Resource Availability
• Project Status Reports
Quickly gain insights using preconfigured dashboards and
reports for portfolios, programs, projects, tasks, and resources
Enable real-time decision making with anywhere access to
insights across most browsers and on the native iPad app
Portfolio Planning and Project Intake
Ideate and develop project proposals
that advance strategic goals
Capture Ideas
Capture business demand
Translate strategy into actionable goals
Establish standards and governance
Project Intake
Establish Standards and Governance
Use workflows to help ensure projects follow a desired
lifecycle
Create custom templates or reuse out-of-the-box templates
for each type of initiative (e.g., project, program, etc.)
Create custom views and reports for simplified
communications and decision making
Implement and adhere to industry standards and
preferred PPM techniques
Translate strategy into actionable goals
Define business drivers to help achieve results that advance corporate strategy
Define business drivers for each portfolio (e.g., product division
portfolio, IT portfolio, etc.)
Develop a quantitative impact scale for each business driver
Assign weights to business drivers to help decision makers
prioritize goals
Communicate business drivers to all stakeholders
Optimize your Projects
Devise portfolios that maximize effencies and honor constraints
Feed the optimization model with resource and financial
constraints
Force mandatory, preapproved projects, like regulatory
initiatives, into the portfolio
Model what-if scenarios to compare alternative portfolios
for more informed portfolio selection
Formalize project approvals by selecting the optimal portfolio
Perform ongoing portfolio optimization as new work
emerges or business priorities change
According to Forrester, 75% of surveyed companies
experienced better strategic and organizational alignment
with Microsoft PPM
Forrester. “The Total Economic Impact of Microsoft Office 365 PPM.” 2015.
Value of Microsoft
Harness cutting-edge cloud technology to
boost the Microsoft PPM experience
